FAQs

OGAPS is working to communicate accurate and timely information as it evolves. Below are frequently asked questions and answers that may help to provide context or details not included on our Coronavirus Information Page.

Grading Policies

Do the additions of S/U grading options apply to graduate students?
Yes. Graduate students have the option, in the spring 2020 semester, of choosing S/U grades rather than traditional letter grades. Courses eligible for graduate credit and applicable to your degree in which you elect S/U grade mode can be used to meet the credit requirement.

Grades assigned if student is taking a course S/U:
S: A grade of “satisfactory” (S) will be given for grades of A and B in graduate courses (note that this is different for undergraduate courses); hours not included in GPA calculations
U: A grade of “unsatisfactory” will be given for grades of C and below; no grade points and no hours included in GPA

Will choosing the S/U option be advantageous to me?
Before choosing the S/U option, please consult with your instructors, supervisors, advisors, departments, and/or financial aid so that you understand the full implications of that choice. For instance, a C in some graduate courses may earn you credit toward degree plan completion, but lower your GPA below minimum requirements. Think carefully and ask for help about when deciding whether the S/U option would be advantageous for you. As a strategy, it may be best for you to wait as long as possible before deciding. Consult with your instructors so that you have a good idea of where you stand before making your final choice.

If I’m a Master’s student, will electing S/U grades for this semester adversely impact my prospects for doctoral or professional programs?
This question is difficult to answer with any certainty, but our belief is that the coronavirus pandemic is forcing changes in course delivery and grading in higher education around the world. We know, from surveys and news around higher education, that our peer institutions are enacting similar changes to their grading policy. Some schools are mandating that their grading system go to an S/U model, without the option for letter grades. Grad and professional school admissions committees in the future will understand, when evaluating applicants, that the spring of 2020 was an anomaly. 
 
Will electing S/U grades this semester have any effect on my eligibility for assistantships?
No. Assistantships require students be enrolled full time. Changing the grade mode doesn’t change the number of credits. 
 
What are the implications of electing S/U grades for fellowships?
Changing the grade mode doesn’t change the number of credits. To find out if there are other implications, contact the administrator of the fellowship.
 
If I receive a grade of U, do I have to repeat the course?
U and F grades will be excluded from GPA calculations, as indicated on #7 of the Faculty Senate Recommendations.  The Office of the Registrar will run a process to exclude these grades after grading has been completed. 
For courses to count towards your degree plan, you must earn a passing grade.
 
How do these changes affect my GPA?
S/U grades have no effect on your GPA.
Grades assigned if student is taking a course S/U:
S: Satisfactory (A or B), hours not included in GPA
U: Unsatisfactory (C or below), no grade points and no hours included in GPA)
 
How do I choose an S/U grading option?
Log into Howdy, then follow these steps: My Record Tab > My Schedule > Change Class/KINE Options Select “Change Grade Type for Spring 2020”
 
How long do I have to decide on my grading option?
The deadline for making changes to your grading options is 5pm on Tuesday, April 28.
 
If I choose the S/U option, then change my mind, can I switch back to the letter grade option?
Until the deadline, students can alter their choice. After the April 28 deadline, you will not be able to go back and change to the letter grade option.

Document/Form Submission and Review

If I’ve submitted a thesis or dissertation, is review being conducted as usual?
Yes. We are processing submissions just as we would under normal operations. As there would be with any aspect of shifting from in-person to remote work and changing the way we process documents, we may experience difficulties. Please be patient as we make this transition. Our goal is to avoid holding anyone up. If you think it is taking longer to process documents, contact us. 
 
How can I submit written approval forms?
We have implemented some document processing changes to reduce the need for person-to-person interaction for signatures and submission of documents. Visit our new forms page, which includes detailed instructions on these new procedures.

Degree Plans

I am planning on participating in practicum or professional internship for summer 2020. Will I still be able to participate? Should I still submit a petition to add this course to my degree plan?
OGAPS is continuing to process requests to add internship courses to degree plans as normal. Please understand that there is uncertainty at this time as to whether all practicum and internship opportunities will be feasible for summer 2020. OGAPS will continue to update this response as new developments are available. For international students, ISS will be authorizing summer internships to work in the U.S. However, if your employer cancels the internship then ISS may have to cancel authorization.
 
There’s a hold on my account pending approval for a petition to alter my degree plan. Will I be able to register for summer or fall classes?
Degree plan holds are initiated by your College. They will be lifted once a student’s degree plan is approved by their committee and department and arrives in OGS status in DPSS. If a student is unable to file a degree plan due to extenuating circumstances, the Dean of the College can also approve a degree plan or lift a hold on a case-by-case basis.
 
How can I get approval for my CPT or OPT petition?
Petitions and degree plans are processed in the order they are received. Please submit your petition to add CPT or OPT to your degree plan as early as possible.