graduate student research and presentation TRAVEL AWARD Guidelines

The Office of Graduate and Professional Studies Graduate Research and Presentation Travel Award provides educational opportunities that reimburses up to $1,000 for travel expenses associated with academic conferences, research projects, and study abroad or internships in the United States and abroad.


  1. The applicant must be in good academic standing (3.0 GPR) and registered as a full-time graduate student at TAMU – College Station campus at the time of application for the Fall and Spring and at the time of receiving reimbursement for the Fall and Spring semester. If you are expecting reimbursement during the summer, please register for at least one hour, or the reimbursement will have to take place the following semester in which you are registered full time. This request may be made to prior to submitting the application.
  2. Students may will only receive a maximum of one travel award per graduate degree level.
  3. Proposed activities should relate directly to the student’s degree program.
  4. Students must have attended at least one G.R.A.D. Aggies Professional Development Event within 12 months prior to submitting their application. To learn more about G.R.A.D. Aggies visit

Guidelines and Requirements

  1. A competed and signed application with supporting documents, and itemized budgets. Download application form here.
  2. Applicants who are graduating in the semester they are traveling, must turn in reimbursement BEFORE graduation to be reimbursed, as students CANNOT be reimbursed after graduation.
  3. Student must submit a two-page trip evaluation report and Student Travel Award reimbursement form (download here) to the Office of Graduate and Professional Studies at Texas A&M University within 30 days of the return date (if travel) or within 6 months of the award letter date (if research).
  4. Reimbursement will be posted to your student account as a scholarship posting. Students will not receive a check from the Office of Graduate and Professional Studies. Students must be a currently enrolled student to have an active student account through which this reimbursement is delivered.
  5. All applications can be turned in in person to the Office of Graduate and Professional Studies, Office Suite 112 in the Jack K. Williams Administration building. Applications can also be turned in electronically to with all parts of the application put into ONE pdf document.

Award Categories

Award Level Project Awarded For Maximum Amount Awarded (award amounts may differ as to merit of activity) After Travel Requirements
Level 1
  • Domestic Travel, Presentation, and Conference Attendance
$500 Reflection Summary of experience with a 2 page minimum and other requirements
Level 2
  • International Travel, Presentation, and Conference Attendance
  • Research Activities and Travel (Domestic/International)
Level 3
  • Domestic or International research or presentation projects of high merit that are High Impact Learning Opportunities. These can include, but are not limited to, proposals that involve participation in national conferences, engagement of Carnegie Classified TIER 1 institution's research activities, and activities or events that are in support of TAMU's diversity initiatives. 


Additional Information

  1. Any non-expendable items acquired with Graduate Student Research and Presentation Travel Award funds will become the property of the graduate student’s major department and must be returned to the department at the conclusion of the research project.
  2. It will not be possible to grant funds to all proposals within the limited budget of the program. Awards will be made on a first-come, first-serve basis, as long as the application meets all guidelines above and is received by the stated deadline. Some adjustments may be made by the reviewing committee to ensure an appropriate distribution of awards among students from the various colleges of the University, if necessary.

Application Deadlines by Travel Dates:

For travel starting after Application must be received by OGAPS by
September 1 August 1
December 1 November 1
March 1* February 1
June 1* May 1