graduate student research and presentation TRAVEL AWARD Guidelines

Apply online here! (no longer accepting applications via email submission)

The Office of Graduate and Professional Studies Graduate Research and Presentation Travel Award provides educational opportunities that reimburses up to $1,000 for travel expenses associated with academic conferences, research projects, and study abroad or internships in the United States and abroad.

Please
click here to preview the online application!

 

Eligibility

  1. The applicant must be in good academic standing (3.0 GPR).
  2. The applicant must be a currently enrolled graduate student in one of the following colleges at TAMU – College Station: College of Agriculture and Life Science, College of Architecture, Bush School of Government, Mays Business School, College of Education and Human Development, College of Engineering, College of Geosciences, College of Liberal Arts, College of Science, or Veterinary Medicine and Biomedical Sciences.
  3. The applicant must be registered as a full-time graduate student at TAMU – College Station campus at the time of application and at the time of receiving reimbursement. If you are expecting reimbursement during the summer, please register for at least one hour.
  4. Students will receive a maximum of one travel award per graduate degree level.
  5. Proposed activities should relate directly to the student’s degree program.
  6. Students must have attended at least one G.R.A.D. Aggies Professional Development Event prior to submitting their application. Event must have been attended within the last 12 months prior to the deadline. To see current G.R.A.D. Aggies events, click here. NOTE: The Community of Scholars GRAD-itude, Games and Grub, and Carnival Night are NOT official G.R.A.D. Aggies events. 
  7. Students enrolled in The Bush School of Government and Public Service are only eligible for a travel award up to $750.

Guidelines and Requirements

To preview the application with instructions, click here!
To apply, click here! 
A complete application includes:

1) Student Information – Name, Email, Phone, Department
2) Travel Information
            Purpose of Travel
            Location of Travel (including City, State and Country)
            Travel Category (conference presentation, attend a conference, research travel, etc.)
            Travel Type (Domestic – Lower 48 states; International (includes Hawaii, Alaska and all countries outside of the United States)
            Travel Date Range
            Travel Start Date
            Travel End Date
            Travel Impact
3) Funds Requested
            Budget Information
            Other funding sources (pending, received, denied)
4) Additional Requirements
            Conference Presentation Acceptance (pdf) - see templete
            Travel Purpose and Activities Essay (pdf) - see templete
            G.R.A.D. Aggies professional development workshop information (pdf) – see templete

5) Approvals – both your Committee Chair and Department Head must approve your application (an application is not considered complete until it has been approved by both the Committee Chair and Department Head through the online system). Their approval verifies that your application is complete and accurate to the best of their knowledge. 
 

Incomplete applications will not be considered.

  1. If awarded, students must submit a two-page trip evaluation report and Student Travel Award Reimbursement Form to the Office of Graduate and Professional Studies at Texas A&M University to ogaps-award-admin@tamu.edu within 30 days of the return date. Reimbursement will be posted to your student account as a scholarship posting. Students will not receive a check from the Office of Graduate and Professional Studies. Please note: Funds cannot be reimbursed directly to your department or through Concur. Students must be currently enrolled to have an active student account through which this reimbursement is delivered.

  2. Awarded applicants who are graduating in the semester they are traveling, must turn in reimbursement BEFORE graduation to be reimbursed, as students CANNOT be reimbursed after graduation.

Award Categories

Award Categories

Award Amount

Domestic Travel, Presentation, and Conference Attendance

$500

International Travel, Presentation, and Conference Attendance

$750

Research Activities and Travel (Domestic/International)

$750

Domestic or International research or presentation projects of high merit that are High Impact Learning Opportunities. These can include, but are not limited to, proposals that involve participation in national conferences, engagement of Carnegie Classified TIER 1 institution's research activities, and activities or events that are in support of TAMU's diversity initiatives. 

$1000

 

Additional Information

  1. Any non-expendable items acquired with Graduate Student Research and Presentation Travel Award funds will become the property of the graduate student’s major department and must be returned to the department at the conclusion of the research project.
  2. It will not be possible to grant funds to all proposals within the limited budget of the program. Awards will be made based on the quality of the applications as determined by the review committee. Some adjustments may be made by the reviewing committee to ensure an appropriate distribution of awards among students from the various colleges of the University, if necessary.
 

Application Deadlines by Travel Dates:

For travel period

Application must be completed online
and received by OGAPS by

September 1
to
November 30

August 1

December 1
to
February 28/29

November 1

March 1
to
May 31

February 1

June 1
to
August 31

May 1

 

FAQs - Frequently Asked Questions

How do I know the status of my application?
Please log into the OGAPS Application Portal (click here- https://ogapsportal.tamu.edu/ApplicationList.aspx). On the Applications page you will see a list of any current or former applications you have submitted to OGAPS. Please look under the column heading “Status” to find out the status of your application.

Status Notifications:
Incomplete – you have not finished submitting all the necessary components of your application.
Committee Chair Approval – you have submitted all the necessary documents and your application has been sent to your committee chair/advisor (you were asked to provide their name on the “Additional Requirements” page) for approval. Their approval means that they do not have the funds to fully support your travel. Please remind them to look for the email and review your application if you notice it has been waiting for their approval for a prolonged period of time.
Department Head Approval - you have submitted all the necessary documents and your application has been approved by your committee chair/advisor. Your application has now been sent to your department head for approval (you were asked to provide their name on the “Additional Requirements” page). Their approval means that your department does not have the funds to fully support your travel. Please remind them to look for the email and review your application if you notice it has been waiting for their approval for a prolonged period of time.
OGAPS Admin Review – your application has been approved by your chair and department head and is waiting for review by the OGAPS Travel Award Committee. You will be notified if you have been awarded the travel funds or not no later than 15 days after the deadline.
 

Can you resend the approval email to my committee chair/department head; they did not receive it?
Please have your committee chair/department head visit ogapsportal.tamu.edu. Any and all Travel Award applications waiting their approval will be listed there for them.

Where do I find information on the G.R.A.D. Aggies events? 
To see current G.R.A.D. Aggies events, click here. NOTE: The Community of Scholars GRAD-itude, Games and Grub, and Carnival Night are NOT official G.R.A.D. Aggies events.