Prospective Graduate Student Travel Grant

Departments and interdisciplinary programs may request a grant from the Office of Graduate & Professional Studies to assist with outstanding prospective graduate student campus visits. This grant's purpose is helping departments recruit prospective students interested in graduate studies at Texas A&M by funding a portion of the students’ travel expenses. Maximum grant is $500 per student.

Click here to apply for the Prospective Graduate Student Travel Grant.

First-round Travel should occur between November 1 and February 1. The deadline to apply for this round is October 15th.

Second-round Travel should occur between February 1 and May 1. The deadline to apply for this round is January 15th.

Third-Round travel should occur between May 1 and November 1. The deadline to apply for this round is April 15th.

The following guidelines apply to this program:

  • To request a grant, departments must complete the Prospective Graduate Student Travel Grant form. Submit the completed form to:

Dr. Shannon Walton
ogaps-award-admin@tamu.edu
Office of Graduate & Professional Studies
MS#1113

  • Each grant will be awarded for travel for a specific student. Units will not be awarded funds if they do not have specific students in mind already.
  • A separate application must be completed for each student travel request. Each department is limited to three awards per fiscal year.
  • OGAPS will provide up to $500 per student towards air travel, mileage, meals, and accommodations. *All expenses must follow State of Texas travel guidelines. No alcohol, snacks, personal items/purchases will be reimbursed. Actual detailed receipts must be provided (no per diem).
  • The hosting department/program or college is expected to match the OGAPS amount of funding toward the student’s travel expenses.
  • Each application must include an estimated budget.
  • Grants are provided on a reimbursement basis. A completed reimbursement voucher and all travel-related receipts must arrive at OGAPS within 14 days of the student’s visit. Submit paper work to:

ogaps-award-admin@tamu.edu
Office of Graduate and Professional Studies
MS#1113

  • Reimbursement will be processed to departments via DBR. Only departmental expenses incurred on a “5” account can be reimbursed.
  • In selecting grant recipients, preference will go to students who have already applied.
  • In selecting grant recipients, preference will go to students who are outstanding and highly qualified and/or will bring some aspect of diversity to the Texas A&M student body.
  • Grant request forms must be received at the Office of Graduate and Professional Studies by 3 p.m. on their due date to be eligible for each round of awards. If the funds allocated for Prospective Student Grants are not depleted following the February awards, additional applications will be considered.

For questions on this grant program or the application process, contact Dr. Shannon Walton at 845-3631.
 

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