MANDATE to cover Tuition and Fees FOR PHD GATS, GARS, AND GALS

 

In December of 2019, the university expanded the tuition mandate  requiring that, effective FY 2021, minimum financial support for Ph.D. students employed in GAT, GAR, and GAL titles includes resident tuition and required fees. These FAQs address faculty and staff questions related to that mandate. The Office of Graduate and Professional Studies (OGAPS) will update this page as needed

You can download the tuition and fee mandate announced in December 2019

 

When does the mandate go into effect?

What is mandated and who is eligible?
 
Does the mandate require payment of resident tuition and required university and college fees for master’s students?
 
Does the mandate require payment of resident tuition and required university and college fees for students in combined programs?
 
What is the length of eligibility for the tuition and fees mandate?
 
What about 6-year Ph.D. programs?
 
What is included in “required university and college fees”?
 
Are International Student Fees included in the “required university and college fees” category of the mandate?
 
Are course fees included?
 
How are payments determined for paying the resident tuition and required fees when a Ph.D. GAT/GAR/GAL salary is funded from different sources?
 
What if I am employing a student in an eligible title code but the home college of the student is different than my college? Am I responsible for paying college fees at the employing college or home college rate?

I am funding my Ph.D. GAR on endowed funds. Who is responsible for paying the resident tuition and required fees.

I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was PRIOR to January 1, 2020. Although the granting agency ALLOWED payment of fees, are there any additional funds to help pay required fees?

I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was PRIOR to January 1, 2020. The granting agency DID NOT ALLOW payment of fees. Are any funds available to help pay the required fees?

I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was ON or AFTER January 1, 2020. The granting agency DID NOT ALLOW payment of tuition and/or fees. Are any funds available to help pay the resident tuition and required fees?

I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was ON or AFTER January 1, 2020. The granting agency ALLOWS payment of tuition and/or fees. Are any funds available to help pay the resident tuition and required fees?

What contract codes are available in TWAPMTS?


Who is responsible for paying resident tuition and required fees if a Ph.D. student is hired in a GAT/GAR/GAL title for a non-academic unit?



When does the mandate go into effect?
Fall 2020 (FY21)
 
What is mandated and who is eligible?
The mandate requires payment of resident tuition and required university and college fees for Ph.D. students employed in GAT, GAR, and GAL titles. This applies for all Texas A&M University and Texas A&M University at Galveston Ph.D. students sourced from any account or award of Texas A&M University or Texas A&M Agency.
 
Payment of tuition and required fees for Ph.D. GANTs is optional and to be determined by the employer.
 
Does the mandate apply to master’s students?
No, only Ph.D. students employed in GAT, GAR and GAL titles.
 
Does the mandate require payment of resident tuition and required university and college fees for students in combined programs?
The mandate applies to combined programs that include Ph.D. (e.g. MD/Ph.D.). The mandate would apply for the Ph.D. related tuition and required university and college fees.
 
What is the length of eligibility for the tuition and fees mandate?
The mandate applies to Ph.D. students admitted without an approved master’s degree and with initial Ph.D. enrollment between Fall 2016 – Summer 2020 at least through their 5th year of study.
 
Ph.D. students admitted with an approved master’s degree and with initial Ph.D. enrollment between Fall 2017 – Summer 2020 are eligible  at least through their 4th year of study.
 
What about 6-year Ph.D. programs?
The mandate outlines the minimum guidelines and expectations. Ph.D. programs whose curriculum is greater than five years may establish guidelines to support their Ph.D. GATs, GARs, and GALs through the duration of their program.
 
What is included in “required university and college fees”?
This is dependent on the home college of the student. Fees included in the “university fees” category and “college fees” category are defined below for TAMU Colleges, TAMU HSC colleges and TAMUG. The definitions reflect the required university and college fees applicable in the 2019-2020 academic year. Any new required university or college fees in future academic years fall under the requirements in the mandate.
 

Texas A&M University Colleges with Ph.D. Programs

[Agriculture & Life Sciences, Architecture, Mays Business School, Education & Human Development, Engineering, Geosciences, Liberal Arts, Science, Veterinary Medicine & Biomedical Sciences]
  1. Required University Fees:
    1. University Advancement Fee, Health Center, Student Center Complex, and Student Recreation Center.
 
  1. Required College Fees:
    1. College Advancement Fees for all colleges except Engineering and the Biological and Agricultural Engineering [BAEN] program
    2. Program Fees for College of Architecture, College of Engineering, and BAEN program.
 

Texas A&M University Health Science Center Colleges with Ph.D. Programs

[Dentistry, Medicine, Pharmacy, School of Public Health]

  1. Required University Fees
    1. University Advancement Fee, Health Center, Student Center Complex, Student Recreation Center, and Transportation.
 
  1. Required College Fees:
    1. Program Fees for the School of Public Health
    2. Instructional Enhancement and Medical Liability Fees for the College of Dentistry.
 

Texas A&M University at Galveston

  1. Required University Fees
    1. University Advancement Fee, Student Center Complex, and student Recreation Center  
 
  1. Required College Fees: None
 
Are International Student Fees included in the “required university and college fees” category of the mandate?

No, international student fees such as international student insurance, administrative fee and ISS semester fees are not included.

 
Are course fees included?

No, course fees are not included in the mandate.

 
How are payments determined for paying the resident tuition and required fees when a Ph.D. GAT/GAR/GAL salary is funded from different sources?

The tuition and fee payments will be paid proportional to the percent work effort charged to each source except in cases where the funding agency does not allow such payments.
 

What if I am employing a student in an eligible title code but the home college of the student is different than my college? Am I responsible for paying college fees at the employing college or home college rate?

The college fees will be charged to the employing college at the GA’s home college rate. Ex. Architecture hires a first year Ph.D. PHYS major in a GAT position. Architecture will pay the student’s resident tuition, university required fees and college fees for the student’s home college (science).

 
I am funding my Ph.D. GAR on endowed funds. Who is responsible for paying the resident tuition and required fees.

Resident tuition and required fees should be paid from the endowed funds if the endowment allows payment of tuition and/or fees, If not, other sources such as GS, college funds, department funds, IDC or agency funds should be used.

 
I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was PRIOR to January 1, 2020. Although the granting agency ALLOWED payment of fees, are there any additional funds to help pay required fees?
To address grandfathering as the tuition mandate expanded to include required fees, the President allocated limited “bridge funds” for FY21 and FY22, which may be requested by PIs and Co-PIs via this bridge funding request form. SRS typically includes required fees in the budgets for Graduate Assistants where the granting agency allows such payments. Thus, an explanation of the extraordinary circumstance detailing why funding beyond tuition (i.e. university required fees) is no longer available must be included in requests for bridge funding. Requests will only be considered for proposals that have been awarded.
 
I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was PRIOR to January 1, 2020. The granting agency DID NOT ALLOW payment of fees. Are any funds available to help pay the required fees?
 
To address grandfathering as the tuition mandate is expanded to include required fees, the President allocated limited “bridge funds” for FY21 and FY22 which may be requested by PIs and Co-PIs via this bridge funding request form . These requests will only be considered for contracts and proposals that have been awarded.
 
I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was ON or AFTER January 1, 2020. The granting agency DID NOT ALLOW payment of tuition and/or fees. Are any funds available to help pay the resident tuition and required fees?
 
The President allocated one-time limited “support funds” for FY21 to address the challenges of paying resident tuition and required fees when the granting agency does not permit such payments. PI’s and Co PI’s may request these funds via this support funding request form.  These requests will only be considered for contracts and proposals that have been awarded.
 
I am funding a Ph.D. GAR on an external grant and contract. The PROPOSAL SUBMISSION DEADLINE was ON or AFTER January 1, 2020. The granting agency ALLOWS payment of tuition and/or fees. Are any other funds available to help with such payments?
 

SRS typically includes required fees in the budgets for Graduate Assistants where the granting agency allows such payments. Thus, resident tuition, required university fees and college fees for Ph.D. GARs on external grants and contracts in which the granting agency allows payment of tuition and/or fees will be paid from those grants and contracts.

What contract codes are available in TWAPMTS?

Business administrators will be able to use the same contract codes for tuition and fees regardless of the employee’s home college. Student Business Services is adding additional contract codes to separate university and college required fees.

  1. Contracts – Existing

    1. 100% Tuition at 9-6-3 SCH (Contracts 1, 2, and 3)

    2. 50% Tuition at 9-6-3 SCH (Contracts 4, 5, and 6)

    3. 100% Resident Tuition at 9-6-3 SCH (Contracts 53, 54, and 55)

    4. 50% Resident Tuition at 9-6-3 SCH (Contracts 56, 57, and 58)

    5. 100% Tuition Only (Contract 7)

    6. 50% Tuition Only (Contract 8)

    7. 100% All Tuition and Fees (Contract 10)

    8. 50% All Tuition and Fees (Contract 11)

    9. 100% Fees Only (Contract 13)

    10. 50% Fees only (Contract 14)

  2. Contracts - Additional contracts being created July 2020

    1. 100% Tuition, University fees, and College fees

    2. 100% Tuition, University fees, and College fees at 9-6-3 SCH

    3. 50% Tuition, University fees, and College fees at 9-6-3 SCH

    4. 100% Tuition and University fees

    5. 100% Tuition and University fees at 9-6-3 SCH

    6. 50% Tuition and University fees at 9-6-3 SCH

    7. 100% University required fees

    8. 100% University required fees at 9-6-3 SCH

    9. 50% University required fees at 9-6-3 SCH

    10. 100% College required fees

    11. 100% College required fees at 9-6-3 SCH

    12. 50% College required fees at 9-6-3 SCH
 

 

Who is responsible for paying resident tuition and required fees if a Ph.D. student is hired in a GAT/GAR/GAL title for a non-academic unit?
If a non-academic unit hires a PhD GAT/GAR/GAL in fall 2020 and forward, that unit would be responsible for payment of the GA’s resident tuition, required university fees, and required college fees at the GA’s home college rate.  

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